Many people, after changing the registered address of their Hong Kong company, simply notify the agency handling the matter, thinking that’s the end of it.

However, changing your address isn’t a single step—it’s a process. There are at least three places you need to proactively notify. If you overlook any one of them, unexpected problems may arise a few weeks later.

💡 If you’ve recently changed your address and aren’t sure if everyone has been notified, feel free to add me on WeChat. qcygscszk or call 18676749275

3 Places You Must Notify

No. 1: Companies Registry (must be submitted within 14 days)

The Companies Ordinance stipulates that if a company’s registered address changes, it must, within [timeframe] from the date of the change,Within 14 daysSubmit Form NR1 to the Companies Registry to update the registered address.

14 days—this is not a recommendation, but a statutory deadline.

Consequences of late submission: a fine, and the government will continue to send mail to your original address, so you may not receive important correspondence.

Submission Method: Applications can be submitted through the Hong Kong Companies Registry’s online e-Registry service or processed by an agent on your behalf.

No. 2: Tax Office (Update the address on the Business Registration Certificate)

The address listed on the Business Registration Certificate (BR) serves as the basis for correspondence from the tax authorities and various government agencies.

After changing the registered address, you must apply to the tax authority to update your Business Registration Certificate.

Process:

• File Form BIR1300 (to notify the tax authority of a change of address)
• The Tax Bureau reissued the Business Registration Certificate with the new address

If you forget to update your address, correspondence from the tax authority (including tax returns and penalty notices) will continue to be sent to your old address, and you may be completely unaware that you’ve missed important documents.

📌 If you're not sure whether the tax authority has updated your address, you can contact us to check and update it on your behalf.
Cell phone: 18676749275 ｜ WeChat: qcygscszk

No. 3: Bank (Update Account Registration Address)

The bank records the company's registered address in its KYC files to verify the company's authenticity.

If the company’s registered address has changed but the bank’s records still list the old address, two consequences may arise:

• Address discrepancies during KYC verification triggered a compliance review
• Bank statements and important mail continue to be sent to the old address

Change Process: Contact your bank, provide proof of your new address (lease agreement, photo of the water utility bill, or the new version of the Business Registration Certificate), and submit an application for a change of address.

2 More Things to Keep in Mind When Changing Your Address

Note 1: The new address must comply with Hong Kong corporate compliance requirements.

Not just any Hong Kong address can be used as a registered address. A compliant registered address must meet the following requirements:

• Signage (a nameplate displaying the company name hung at the entrance or on a floor)
• Able to reliably receive government mail
• Able to support on-site inspections

If the new address is purely virtual (with no physical location or street sign), changing it could still cause problems during the next KYC or tax audit.

Note 2: The platform and its partners should also be notified simultaneously.

In addition to the three statutory notification recipients listed above, we recommend updating the following at the same time:

• E-commerce platforms such as Amazon and TikTok Shop (company information in the seller dashboard)
• Major Suppliers and Customers (Company Addresses as Listed in Contracts)
• Insurance Company (if you have commercial insurance)

📞 If you want to handle all your notifications in one place and avoid missing any, feel free to contact Qicaiying.
WeChat: qcygscszk Just send [To Do].

Need to change your Hong Kong company's registered address? Send us a message with “Address Change.”

The Four Core Advantages of Qicaiying’s Hong Kong Company Services

🔹 1. A team of experts to guide you throughout the process

Our team of nearly 400 professionals, comprising senior Hong Kong licensed secretaries, certified public accountants, tax accountants and cross-border business consultants, handles tens of thousands of Hong Kong company registration and maintenance cases annually. We provide ”one-to-one” customized solutions from company structure design (e.g. Mainland-Hong Kong dual entity, VIE structure), name search, document preparation to government filing. We have 3 TCSP licensed secretaries and 1 self-owned Hong Kong CPA firm to ensure that every step of the process is legally compliant and to avoid risks from the source.

🔹 2. digitally empowered, smart and efficient

We have invested tens of millions of dollars to develop our own digital system ”E-Tron”, which realizes the standardization of the whole process and visualization of the progress of Hong Kong company registration, bank account opening, annual review, audit and tax filing, and so on. Customers can track the key nodes such as certificate issuance, bank interview, tax return submission, etc. in real time. The integration of AI intelligent analysis can quickly assess whether your business is suitable for applying for offshore exemption, whether you need to do transfer pricing, and assist in generating the optimal compliance program, so that complex matters are clear and transparent.

🔹 3. Eco-links, extra value

We connect over 500,000+ entrepreneurs with domestic and international associations (e.g. Shenzhen Cross-border E-commerce Association, Hong Kong Chinese General Chamber of Commerce), and regularly organize cross-border salons and seminars on finance and tax law. Registering a Hong Kong company through us is not just about getting a certificate - it is also about linking ecological resources such as green channel for bank account opening, cross-border payment, overseas warehouses, auditing and taxation, etc., which solves the problem of ”not knowing who to look for next after registering”, and creates secondary business opportunities.

🔹 4. Full-cycle accompaniment for worry-free sailing

Our services go beyond ”successful registration” to provide full life-cycle support for Hong Kong companies:

Previously: Free assessment of whether you need a Hong Kong company, recommending the optimal type of entity (Mainland company/Hong Kong company/Offshore company);

Midterm: Assist in completing Hong Kong company registration, bank account opening (HSBC / Overseas Chinese / Dah Sing / CBI and many other green channels), VAT / EIN application;

Late: Annual audits, audit tax returns, offshore exemption applications, CRS compliance, account freezes in case of emergencies, to become a long-term and robust partner for your overseas business. We automatically remind and handle all annual compliance matters on behalf of you on a nodal basis, and you just focus on your business.