Mr. Zhang runs an Amazon business in Shenzhen, specializing in the "Premium Selection" model in the home goods category, with annual revenue of approximately 120 million.

Every year, the factory issues him special VAT invoices, but after he receives them, he just puts them in a drawer and has never used them.

”It's not that I don't know about tax refunds. It's just that the process seems too complicated, it takes too long, and I'm afraid the tax authorities will come after me—”Forget it, I'm not going through all that trouble.'"

It wasn't until Qicaiying helped him organize 18 months' worth of invoices that the 850,000 yuan tax refund was credited to his account.

At the time, he said, ”This money has been sitting idle in a drawer; I just didn’t know how to put it to work.” The following content is based on a real client case; the data has been anonymized.

Same situation? Scan the QR code and send us your ”customs declaration method + invoicing details” for a free assessment of your tax refund potential.WeChat: qcygscszk or call 18676749275

01 Mr. Zhang's Question

Many Amazon premium sellers can relate to Mr. Zhang’s situation:

I. Exports under HS Code 0110 are cleared through general trade customs procedures, with standard customs clearance and foreign exchange settlement.
II. The factory issues special VAT invoices and has all the required compliant input invoices.
III. However, we have never applied for an export tax rebate.
4. A thick stack of input invoices has been piling up for 18 months and has never been recorded in the books.
5. When asked why he didn’t claim a tax refund, he said, ”I heard that claiming a tax refund makes you more likely to be audited, so I didn’t dare to do it.”

Of the five conditions, the first four are ”having the invoice, customs declaration, and qualifications,” and the fifth is ”not daring to.”

He has no shortage of receipts, no shortage of eligibility, and no shortage of data—what he lacks is someone to tell him that filing a tax refund isn’t ”asking for trouble,” but ”getting back the money that’s rightfully yours.”

02 What Did Qicaiying Do?

Step 1: Review historical data. Match each entry on Mr. Zhang’s customs declarations, purchase invoices, and export sales data from the past 18 months on a transaction-by-transaction basis. Don’t just skim through them once and call it a day—carefully verify which purchase invoices correspond to each customs declaration, whether the export amounts match the purchase amounts, and whether any timing discrepancies have caused mismatches. Make sure everything is thoroughly checked.

Step 2: Confirm your eligibility for a tax refund. Mr. Zhang’s export qualifications are in order; the 0110 customs declaration records are complete, and the input invoices are compliant. What is missing are the tax refund registration procedures—Qicaiying will assist in completing them.

Step 3: File tax refund claims in batches. The volume of data for an 18-month period is too large; submitting it all at once would result in a lengthy review process and a high risk of rejection. Qicaiying divides the tax refund applications into three batches, with each batch corresponding to a specific time period, and submits them to the tax authority for review one batch at a time.

Step 4: Coordinate with the tax authority for verification. The tax authority conducts on-site audits of tax refund applications—inspecting warehouses, reviewing ledgers, and examining transaction records. Qicaiying prepared a complete set of documents in advance, ensuring the audit was approved in one go on the day of the inspection, with no requests for additional documentation and no rejections.

03 in the end::850,000 has been credited to my account

Three Batches of Tax Refunds Have Been Credited to Accounts850,000 yuanThe

What does 850,000 mean in practical terms? The gross profit margin for Amazon sellers typically ranges from 30% to 40%. A tax refund of 850,000 is equivalent to generating over 2 million in additional sales—and that’s pure profit, requiring no additional investment in advertising, inventory, or logistics.

Mr. Zhang’s previous reasoning was that ”tax refunds are too much of a hassle and not worth the effort.” After crunching the numbers, he realized that it wasn’t that tax refunds were a hassle—it was that not claiming them resulted in even greater losses. The money he was effectively giving away to the tax authorities each year was enough to support two operations teams.

04 Who should do this?

If you meet the following criteria, you can get started right away:

• Exports were cleared under HS codes 0110, 9610, 9710, and 9810, and there are normal customs clearance records.
• Can the factory or supplier issue a special VAT invoice?
• Has export tax rebate eligibility, or can apply for it retroactively
• But I've never applied for a tax refund, or I've received a partial refund but not the full amount.

If you meet two or more of these four conditions, there’s a good chance you have a tax refund hidden among your pile of receipts.

05 What Can Qi Cai Ying Do for You?

I. Tax Refund Eligibility Assessment. Confirm your customs declaration method, the status of your input tax invoices, and whether you meet all the requirements for export tax rebates. We’ll let you know how much you’re eligible to receive and which reporting period the rebate will apply to.

II. Analysis of Historical Data. Match each entry on the customs declarations, input invoices, and export sales data from the past 12–24 months to identify the amount eligible for a tax refund.

III. Tax Refund Filing Services. Submit tax refund applications in batches, coordinate with the tax authority for verification, and ensure all documents are approved on the first try.

IV. Normalization of the Tax Refund Process. It’s not just a one-time refund. Qicaiying helps you establish a monthly/quarterly tax refund filing system, ensuring you receive timely refunds for each export period going forward—no more backlogs.

V. Year-Round Compliance Support. Quarterly bookkeeping, annual audits, and tax filings—ensuring your export tax rebates remain compliant and are consistently paid out.

If you’re facing a similar situation, send us details about your customs declaration method and input invoices, and Qicaiying will run the numbers for you: How much tax refund is hidden in your pile of invoices?

WeChat: qcygscszk or call 18676749275

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Founded in 2015 and headquartered in Shenzhen, Qicaiying Group is a leading provider of corporate services and tax compliance solutions in China.

The Group is deeply committed to providing services across the entire corporate lifecycle. Its core business areas include: business registration, bookkeeping services, tax compliance, overseas company registration (Hong Kong, the U.S., Singapore, Mexico, etc.), cross-border structuring, outbound direct investment (ODI) filing, overseas tax planning, bank account opening assistance, and identity planning.

Over the past decade, Qicaiying has served more than 10,000 corporate clients and has accumulated solid practical experience in key areas such as corporate structuring in Hong Kong and overseas, cross-border tax and financial compliance, and corporate accounting management. The Group boasts a team of seasoned financial and tax advisors who closely monitor changes in domestic and international tax systems and regulatory trends, providing clients with one-stop solutions ranging from structural planning to implementation.