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Many cross-border e-commerce sellers cannot distinguish between the 0110, 9710, 9810, 1210, and 9610 classifications, which leads to selecting the wrong customs declaration method, failing to receive tax refunds, or even facing audits. This article will systematically break down the applicable scenarios, tax refund processes, and key considerations for these five trade methods, helping you export in compliance with regulations and successfully receive your tax refunds across different business models.

I. The Compliance Tax Refund Process for Cross-Border Trade Enterprises

Regardless of the trade method used, applications for export tax rebates must meet the following four core conditions:

Goods Procurement Process: Obtain special VAT invoices issued by suppliers

Export of Goods: Exported through formal customs clearance and obtained a customs declaration form

Foreign Exchange Receipts: Collect all foreign exchange by April of the year following the customs clearance of the exported goods.

Documentation for Filing: Retain all documentation related to export tax refund filings, including shipping documents, invoices for customs clearance services, etc.

Among these, Point 2—“Obtaining an official customs declaration form”—is a challenge for many sellers. Below, we’ll break down in detail how to handle export customs clearance under different business models.

II. Export Customs Clearance and Tax Rebates for Different Business Models

1. Cross-border B2B Trade (Sea Freight/Land Freight): 0110 General Trade or 9710 Cross-border E-commerce B2B Direct Export

Applicable Scenarios: Overseas buyers are typically businesses that place one-time export orders of a certain size (generally exceeding $3,000), such as factories or trading companies exporting bulk commodities like home appliances, machinery, and furniture. Code 0110 applies to offline orders, while code 9710 applies to orders placed on e-commerce platforms.

Important Notes on Tax Rebates: There is virtually no difference between export tax rebates under codes 0110 and 9710; both are claimed under the traditional export tax rebate model. Key requirements: Obtain input invoices, customs declaration forms, and foreign exchange receipt slips, and ensure that the “four documents match.”

2. Stocking Overseas Warehouses (by Sea/Land): 9810 Cross-Border E-Commerce Export Overseas Warehouses

Applicable Scenarios: When goods have not yet been sold at the time of export customs clearance, and the merchant sells them through overseas warehouses (e.g., merchants selling in-stock goods via Alibaba International’s overseas warehouses). This model should essentially be processed through the 9810 customs declaration for tax refunds. If a merchant wishes to use the 0110 or 9710 customs declaration, they must first sell the goods to an affiliated overseas entity during the export customs clearance process.

Important Notes on Tax Refunds for Form 9810:

Customs clearance for goods being exported follows the “advance tax refund” declaration rules; accounting is performed after the actual sale and receipt of foreign exchange.

The amount of foreign exchange received may differ from the amount declared on the customs declaration.

Additional documentation must be prepared: overseas warehouse booking slip (to verify use of the overseas warehouse), sales journal entries, and sales ledger (to verify that the goods have been sold).

3. Cross-border B2C Trade (Express Delivery/Small Packages/Mail Packages): 1210 Bonded Cross-Border E-Commerce or 9610 Cross-Border E-Commerce

Applicable Scenarios: Cross-border B2C e-commerce orders (such as AliExpress International’s “Easy Shipping” orders and orders from platforms like AliExpress). In these scenarios, goods must undergo formal customs clearance for export. Merchants can reduce customs clearance costs by using the 1210/9610 consolidated export declaration method, which allows multiple packages to be declared collectively to generate a single customs declaration form.

Important Notes on Tax Refunds for 1210/9610:

When processing customs clearance using the “list-based release and consolidated declaration” method, a formal customs declaration form must be generated in order to file a tax refund claim.

Some tax authorities conduct a preliminary review of 9610 tax refunds, so you must contact your competent tax authority in advance.

Friendly Reminder: Choosing the correct trade classification directly affects whether you’ll be eligible for a tax refund. For overseas warehouse operations, prioritize 9810 (pre-refund); for B2B bulk exports, choose 0110/9710; and for B2C small packages, select 1210/9610. Selecting the wrong code may result in an inability to claim a tax refund or have your shipment rejected by customs. Want a detailed comparison chart of the five methods and their applicable scenarios? Scan the QR code to add WeChat ID jxhcyb, and we’ll send you the complete materials!

III. Export Tax Rebate Filing Process

Once a company has selected an appropriate customs clearance method for export and meets the tax refund eligibility requirements, it may submit a tax refund application to the tax authority. Cross-border trade involves complex flows of funds, goods, and information, with a wide variety of documentation required for filing. Furthermore, new regulations regarding export tax rebates are constantly being introduced (such as new rules for filing documentation and the new 9810 tax rebate regulations), requiring operators to be familiar with platform operations while also possessing years of specialized experience in tax rebates. As tax authorities conduct increasingly rigorous export tax rebate audits, the number of post-audit investigations is on the rise, requiring companies to devote significant effort to organizing documentation and responding to inspections.

IV. How Can You File for a Tax Refund More Efficiently?

Companies that lack a dedicated tax refund team can utilize intelligent tax refund tools or professional service providers to:

Automated Document Review: Identify and correct problematic documents before a tax audit to prevent tax losses

Shorter tax refund processing time: Reduced from the traditional 45 days to approximately 9 business days, enabling faster cash flow recovery

Case Studies:

After a home appliance company in Guangzhou began using a smart tax refund tool, its monthly tax refund cycle was shortened from 45 days to 9 business days, allowing it to recover 1.7 million yuan in cash flow ahead of schedule.

A client in Shenzhen used the automatic document review feature to correct 11 problematic documents before a tax audit, thereby avoiding the risk of tax losses.

Friendly Reminder: If you still have questions about customs declaration options for different trade methods or the tax refund process, or if you’d like to use professional tools to streamline your tax refund process, scan the QR code to add us on WeChat at jxhcyb. We’ll provide you with a one-on-one assessment and tailored recommendations!

We provide domestic (Shenzhen, Guangzhou, Shanghai, Beijing, Hangzhou, etc.) company registration, overseas (Hong Kong, the United States, Japan, the United Kingdom, Singapore, Thailand, Vietnam, etc.) company registration, Hong Kong identity application and renewal services, as well as covering the cross-border tax planning, shareholding structure design, compliance and risk control programs, and other full chain of corporate services.

Feel free to contact me anytime you need me at:18148556832, microsoft:jxhcyb(can be added by searching directly) or scan the QR code below to add

put at the end

0110/9710 is suitable for large-volume B2B exports and has the most established tax refund process; 9810 is suitable for stocking overseas warehouses and follows the advance tax refund rules; 1210/9610 is suitable for consolidated B2C small-package declarations and requires the generation of a formal customs declaration form. Regardless of the mode chosen, businesses must meet the four key requirements: “invoice for input tax, proper customs declaration, timely receipt of foreign exchange, and complete filing documentation.” It is recommended that companies carefully select the appropriate trade mode based on their actual business scenarios, standardize procurement invoices and foreign exchange receipt channels in advance, and, when necessary, utilize professional tools or service providers to obtain tax refunds in a compliant and efficient manner.

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📌 Recommended Reading: “Export Tax Rebates Under the 0110 Model: How to Overcome the Three Major Challenges—Invoices Without Foreign Exchange, Foreign Exchange Without Invoices, and Mismatches Between Invoices and Foreign Exchange?”

📌 Recommended reading: "0110 General Trade Export Compliance Guide: Five Documents in One, Tax Refundable, Adaptable to Bulk B2B

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