{"id":16549,"date":"2026-08-31T09:57:14","date_gmt":"2026-08-31T01:57:14","guid":{"rendered":"https:\/\/www.qicaiying.cn\/archives\/16549"},"modified":"2026-09-01T17:08:00","modified_gmt":"2026-09-01T09:08:00","slug":"%e6%a0%b8%e5%ae%9a%e5%be%81%e6%94%b6%e9%80%80%e5%9c%ba%ef%bc%8c%e8%b7%a8%e5%a2%83%e5%8d%96%e5%ae%b6%e7%9a%84%e8%b4%a6%e8%a6%81%e6%80%8e%e4%b9%88%e9%87%8d%e5%81%9a%ef%bc%9f","status":"publish","type":"post","link":"https:\/\/www.qicaiying.cn\/en\/archives\/16549","title":{"rendered":"With the phasing out of the fixed-rate tax collection method, how should cross-border sellers restate their accounts?"},"content":{"rendered":"
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<\/p>\n

A seller in Shenzhen who deals in 3C products received a red alert from the system this year. The reason is straightforward: he had consistently recorded his accounts based on the net withdrawal amount from the platform, while the platform reported the total order value to the tax authorities\u2014resulting in a discrepancy of several million between the two figures.<\/p>\n

He had no intent to evade taxes; he was simply continuing a practice he had followed for five years. However, in the tax administration environment of 2026, this discrepancy itself serves as a clue.<\/p>\n

The biggest change in cross-border e-commerce in 2026 will be the phasing out of the fixed-rate taxation method and the introduction of the audited-accounts taxation method. This isn\u2019t simply tightening the rules; it\u2019s a shift to a new underlying logic. Today, I\u2019ll explain in detail how to restate these accounts.<\/p>\n

01<\/p>\n

How is the fixed-rate taxation system phased out?<\/p>\n

Let's get the timeline straight first\u2014a lot of people still think this is just a rumor.<\/p>\n

On January 1, 2026, the Value-Added Tax Law officially took effect, and \u201ddata-driven taxation\u201d evolved from a slogan into an enforcement standard.<\/p>\n

According to the relevant announcements issued by the Ministry of Finance and the State Taxation Administration in 2026, enterprises with sound financial systems must, in principle, transition to the audited-accounts taxation method and report corporate income tax based on their actual profits. While the assessed-taxation method has not been completely phased out, the eligibility criteria have been significantly tightened, and the scope for its application is narrowing.<\/p>\n

Another, even stricter measure was implemented at the same time:The \"overseas warehouse\" model is uniformly subject to tax assessment based on audited accounts.<\/strong>There are no exceptions for sellers of the 9810.<\/p>\n

Looking back one year, Announcement No. 15 of 2025 issued by the State Taxation Administration required domestic and foreign internet platform companies to report sellers\u2019 tax-related information on a quarterly basis. Platforms such as Amazon, TikTok Shop, Temu, and AliExpress will begin submitting this information in stages starting in October 2025, including total order value, refunds, platform fees, and details of payment accounts.<\/p>\n

It is the combination of these two factors that has led to the current situation: on the one hand, you are required to file your taxes based on accurate records; on the other hand, the tax authorities already have the raw data provided by the platform.<\/p>\n

The good news is that, under current policy, back taxes dating back to 2025 or earlier can be settled through a fixed-rate assessment. This is the last opportunity to do so.<\/p>\n

02<\/p>\n

What kind of accounting records are required for audit-based taxation?<\/p>\n

Many business owners say, \u201dI have the books,\u201d but when you take a look, it turns out to be just a \u201drecord of cash withdrawals.\u201d These are two entirely different things.<\/p>\n

The first thing to change is the definition of revenue.<\/strong>Taxable income is the total order amount, not the net amount withdrawn. Platform commissions, advertising fees, storage fees, and refunds are all costs or offsets that are processed according to their nature after the total order amount has been confirmed; they cannot be directly deducted from revenue.<\/p>\n

If you adjust this entry, your reported revenue will increase significantly. Many sellers are reluctant to make this change because they fear that as their revenue rises, so will their tax burden. However, if you fully adjust the cost side at the same time, the actual tax base won\u2019t spiral out of control\u2014the problem lies precisely in adjusting only the revenue without adjusting the costs accordingly.<\/p>\n

The second area that needs to be addressed is cost allocation.<\/strong>Create ledgers for each item: procurement, first-leg logistics, platform fees, overseas warehouse storage, advertising, and labor. Items lacking supporting documentation cannot be deducted for tax purposes and will directly increase profits.<\/p>\n

The third change to be made is the implementation of independent accounting for each store.<\/strong>For businesses with multiple stores, each store must maintain its own set of books, and a consolidated tax return must be filed at the end of the month. This isn\u2019t just a matter of accounting practice\u2014tax authorities will identify affiliated stores by tracing IP addresses, warehouse locations, cash flows, and the actual controllers, and consolidated tax calculation is a strict requirement.<\/p>\n

There is a critical threshold to watch out for: if total revenue exceeds 5 million over 12 consecutive months, you are required to register as a general taxpayer that same month\u2014there is no grace period. Anyone attempting to circumvent this requirement by splitting up sales through multiple sole proprietorships or shell companies will, upon verification, be required to pay back taxes retroactively for the past three years.<\/p>\n

If you\u2019re facing a similar situation\u2014you\u2019ve consistently recorded transactions based on the net withdrawal amount and now aren\u2019t sure whether to proactively adjust your income classification\u2014feel free to scan the QR code to contact Qicaiying\u2019s online customer service (WeChat\/Phone: 18620388671). We\u2019ll help you sort out this entire process from start to finish.<\/strong><\/p>\n

03<\/p>\n

Foreign documents can finally be posted to the books<\/p>\n

This is the most easily overlooked piece of good news in 2026, and it\u2019s more significant than many people realize.<\/p>\n

According to the guidelines set forth in the 2026 announcement by the Ministry of Finance and the State Taxation Administration, provided the conditions are met,Overseas invoices (Invoice\/Receipt), platform fee statements, and bills from overseas logistics providers can be used as supporting documents for tax-deductible expenses.<\/strong><\/p>\n

The breakdown of platform fees specifically includes advertising fees, commissions, and warehousing fees\u2014expenses that used to be a murky mess. Business owners knew these expenses were being incurred, but since they couldn\u2019t provide \u201cChinese-style\u201d invoices, accountants were reluctant to record them. As a result, these expenses were either left on the books or excluded from deductions, artificially inflating reported profits.<\/p>\n

Now that this process is in place, the four words \u201dmeet the requirements\u201d must be upheld: the entity name on the documentation must match the entity you use for tax filing; the currency and exchange rate used for conversion must be consistent; and the payment details must match the settlement statements from the bank or platform.<\/p>\n

In practice, we recommend exporting the expense breakdown report from the platform\u2019s backend on a monthly basis and filing it along with the settlement report. Don\u2019t wait until the month before the annual tax settlement to export it\u2014there is a time limit for downloading historical data from the platform\u2019s backend.<\/p>\n

Once you switch to the audited assessment method, whether you can fully deduct costs directly determines whether your tax burden will be 8% or 25%. The policy regarding overseas documentation is designed to change the cost deduction status from \u201dcannot be deducted\u201d to \u201dcan be deducted.\u201d<\/p>\n

<\/p>\n

Scan the QR code to add Qicaiying\u2019s online customer service<\/p>\n

04<\/p>\n

9810 and Duty-Free Returns: Two Real Financial Benefits<\/p>\n

While regulatory scrutiny is tightening, new avenues for easy access to funds are also opening up\u2014it would be a waste not to take advantage of this money.<\/p>\n

\u201d9810 Overseas Warehouses\u201d Have Fully Implemented the \"Tax Refund Upon Departure\" Policy.<\/strong>Once goods have cleared customs for export, sellers can apply for a preliminary tax refund, which will be adjusted later based on actual sales. Previously, refunds were only available after the goods were sold; now, sellers can receive a refund as soon as the goods leave the country. For overseas warehouse sellers dealing with excess inventory, this means a cash flow improvement of more than a month.<\/p>\n

This is contingent on having a complete overseas warehouse registration, accurate customs declaration data, and proper accounting practices. If even one of these three conditions is missing, applying for a tax refund is like setting a trap for yourself.<\/p>\n

The duty-free return policy has been extended through the end of 2027.<\/strong>Goods that are reimported in their original condition within six months of export due to slow sales or returns are exempt from import duties, import value-added tax, and excise tax. Previously, returned goods were subject to a 15.1% to 20.1% tax on their value. With this cost eliminated, the cost of failed product testing has been significantly reduced.<\/p>\n

Nationwide rollout of cross-customs-zone returns.<\/strong>Retail export goods under the 9610 model can be returned at any eligible port of entry nationwide, without having to be returned to the original port of export. This directly reduces reverse logistics costs by one tier.<\/p>\n

Another important point to note is that customs codes must not be mixed: overseas warehouses must use code 9810; if you mix it with the general trade code 0110, you won\u2019t be able to claim a tax refund. B2B orders must use code 9710. If you select the wrong code, all the documentation you\u2019ve prepared will be for nothing.<\/p>\n

05<\/p>\n

How Can I Safely Settle Old Debts?<\/p>\n

This is the thing that offers the greatest value in terms of time this year, and it\u2019s also the thing that\u2019s easiest to put off.<\/p>\n

For cases involving underreported income, missing documents, or non-compliant customs declarations from 2025 and earlier, it is still possible to rectify these issues based on the tax authorities\u2019 assessment criteria. Once the grace period ends, the tax authorities will conduct mandatory audits; all costs without supporting invoices will be added to profits, and with late payment penalties and fines piling up, it\u2019s no exaggeration to say that the total cost could double.<\/p>\n

We recommend the following order for the final review: First, consolidate the four sets of data\u2014platform reports, customs declarations, bank foreign exchange settlement statements, and tax return forms\u2014from the past three years into a single spreadsheet for reconciliation. After identifying any discrepancies, determine whether they result from differences in reporting criteria or actual omissions. For discrepancies due to reporting criteria, provide an explanation; for actual omissions, file an amended return through the Electronic Tax Bureau.<\/p>\n

Proactive corrections and reactive rectifications lead to completely different outcomes.<\/strong>By proactively conducting a self-inspection and filing the necessary reports, you may be eligible for a waiver of penalties for a first-time violation or a reduction in fines; if you wait until you receive a tax notice before taking action, you will have virtually no room to take advantage of these policies.<\/p>\n

It\u2019s worth reiterating a few key points: Receipts from private accounts are treated as concealed income; companies must make up for the shortfall in VAT (13%) and corporate income tax (25%), pay fines ranging from 0.5 to 5 times the amount owed, and pay a daily late payment penalty of 0.05\u2030; exports under a \u201cpurchase-and-resale\u201d arrangement are treated as domestic sales, and the full amount must be made up (13%); Businesses that consistently file zero tax returns are priority targets for tax audits.<\/p>\n

The logic behind tax administration in 2026 can actually be summed up in one sentence: as long as the three flows\u2014goods, money, and accounts\u2014match up, you\u2019re in the clear. The phasing out of assessed taxation isn\u2019t scary; what\u2019s scary is when your accounting is still stuck in the era of cash withdrawal records.<\/p>\n

If you\u2019re facing a similar situation\u2014wanting to clear up old accounts from 2025 and earlier before the window period closes\u2014feel free to scan the QR code to contact Qicaiying\u2019s online customer service (WeChat\/Phone: 18620388671). We\u2019ll help you sort out the entire process from start to finish.<\/strong><\/p>\n

<\/p>\n

Scan the QR code to add Qicaiying\u2019s online customer service<\/p>\n

\u2014\u2014 E N D \u2014\u2014<\/p>\n

\n

\ud83d\udccc Recommended Articles from Previous Issues<\/p>\n

\ud83d\udd17 How can I transfer money from Meikeduo back to China, and which method is the most cost-effective?<\/a><\/p>\n

\ud83d\udd17 What should you do first when you receive a tax risk alert?<\/a><\/p>\n

\ud83d\udd17 When opening a store on NOON, should you choose FBP or FBN? What's the difference?<\/a><\/p>\n

\ud83d\udd17 What documents are required for a Hong Kong company audit? Will the process stall if even one is missing?<\/a><\/p>\n

\ud83d\udd17 What is Takealot's actual profit? Should you calculate the payment and remittance first?<\/a><\/p>\n

\ud83d\udd17 Is a New Round of CRS Data Exchanges Coming? Which 3 Types of Overseas Accounts Are Most at Risk?<\/a><\/p>\n

\ud83d\udd17 How long does it take to register a company in Hong Kong? A Complete Overview of the 2026 Timeline?<\/a><\/p>\n

\ud83d\udd17 Besides Huamei, which other U.S. bank cards can be opened remotely?<\/a><\/p>\n

\ud83d\udd17 How to Build Momentum on Mercado Libre? Which 3 Types of Chinese Products Sell Well in Latin America?<\/a><\/p>\n

\ud83d\udd17 How do I transfer money from my business to my personal account? Avoid these 3 pitfalls when transferring funds from a business to a personal account.<\/a><\/p>\n<\/div>\n

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As a professional one-stop business service platform, Qicaiying is committed to providing our clients with high-quality services, including mainland company registration, Hong Kong company registration, offshore company registration, bookkeeping and tax filing, annual reviews and audits, corporate bank account opening, financial and tax compliance, equity structuring, ODI filing, cross-border e-commerce services, Hong Kong residency, immigration, and study abroad\u2014all designed to support businesses in their global expansion. Feel free to add me on WeChat (phone number and WeChat ID are the same: 18620388671) for inquiries at any time.<\/p>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"

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