{"id":11314,"date":"2026-06-18T11:49:00","date_gmt":"2026-06-18T03:49:00","guid":{"rendered":"https:\/\/www.qicaiying.cn\/?p=11314"},"modified":"2026-06-18T11:49:04","modified_gmt":"2026-06-18T03:49:04","slug":"837%e5%8f%b7%e4%bb%a4%e5%80%92%e8%ae%a1%e6%97%b6%ef%bc%81-7%e6%9c%881%e6%97%a5%e5%89%8d%e5%bf%85%e9%a1%bb%e5%81%9a%e5%ae%8c%e7%9a%845%e4%b8%aa%e5%8a%a8%e4%bd%9c%ef%bc%8c%e6%af%8f%e4%b8%80%e6%9d%a1","status":"publish","type":"post","link":"https:\/\/www.qicaiying.cn\/en\/archives\/11314","title":{"rendered":"Countdown to Order No. 837! 5 Steps You Must Take Before July 1\u2014Each One Will Determine Whether Your Hong Kong Company Can Continue Operating"},"content":{"rendered":"

There are onlyTwo weeks<\/strong>The<\/p>\n\n\n\n

This is no longer a topic you can put off until later. After July 1, the rules will change completely, and how much preparation you do before then will determine whether you make a smooth transition or are forced to react.<\/p>\n\n\n\n

This is not an exaggeration. Each of the following five steps corresponds to a key compliance milestone.If you\u2019ve done 4 or more of these\u2014you\u2019re basically safe. If you haven\u2019t done any\u2014the window of opportunity is closing.<\/strong><\/p>\n\n\n\n

It takes about 5 minutes to read this article. But what you might save is a fine of hundreds of thousands and the fate of a company.<\/strong><\/p>\n\n\n\n

Step 1: Check whether your Hong Kong company has an ODI filing<\/strong><\/h2>\n\n\n\n

Done:<\/strong> Verify that your ODI certificate is valid and that its filing scope covers your business operations. If there are any changes (such as to shareholders, business scope, or investment amount), you must file an amendment.<\/p>\n\n\n\n

Not done:<\/strong><\/p>\n\n\n\n

    \n
  • \u26a0\ufe0f You can still apply for a replacement under the current standards before July 1.<\/li>\n\n\n\n
  • \u26a0\ufe0f After July 1, approval standards will be raised, documentation requirements will become stricter, and the approval rate will decrease.<\/li>\n\n\n\n
  • \u26a0\ufe0f Failure to complete the renewal \u2192 Compliance risks for the Hong Kong company structure \u2192 The bank may freeze the account<\/li>\n<\/ul>\n\n\n\n

    Take Action Now:<\/strong> Log in to the Ministry of Commerce\u2019s \u201cOverseas Investment Management System\u201d to check the status of your ODI filing. Alternatively, contact your agent directly to verify the status.<\/p>\n\n\n\n

    \n

    \ud83d\udccc Not sure how to check, found nothing after checking, or still don't know what's missing after checking?<\/strong>
    Scroll to the bottom of the article, where we offerFree Emergency Compliance Assessment<\/strong>\u2014It tells you exactly where you're falling short, what you can improve, and how to do it.Cell phone: 18676749275<\/strong> \uff5c WeChat: qcygscszk<\/strong><\/strong><\/p>\n<\/blockquote>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Step 2: Organize the Hong Kong company\u2019s business records<\/h2>\n\n\n\n

    The core requirement of Order No. 837 is \u201csubstantive business operations.\u201d How will you prove that your Hong Kong company is engaged in substantive business operations?<\/p>\n\n\n\n

    Minimum System Requirements:<\/strong><\/p>\n\n\n\n

    makings<\/th>Yes \u2705<\/th>None \u26a0\ufe0f<\/th><\/tr><\/thead>
    Bank statements (for the last 12 months)<\/td>Pull directly<\/td>Log in to Online Banking to Print<\/td><\/tr>
    Business Contracts\/Order Records<\/td>Organize and File<\/td>Export from the platform's backend<\/td><\/tr>
    Payment Vouchers (Logistics, Advertising, Procurement)<\/td>Archived by Month<\/td>Compiled from payment records<\/td><\/tr>
    Platform Payment Records (Amazon, Shopify, etc.)<\/td>Export by Site<\/td>Log in to the backends of each platform<\/td><\/tr>
    Company Employee Contracts\/Payroll Records<\/td>Archived for Record-Keeping<\/td>If you have no employees, prepare a secretarial services contract<\/td><\/tr>
    Annual Review Receipt and Business Registration Certificate<\/td>Ensure it is within the validity period<\/td>If it has expired, renew it immediately.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    In a nutshell: If a bank or the tax office asks you for documents after July 1, your response should be, \u201cHold on, I\u2019ll send them to you right away,\u201d rather than, \u201cI\u2019ll go home and get them together.\u201d<\/strong><\/p>\n\n\n\n

    Step 3: Review the Fund Reflow Path<\/h2>\n\n\n\n

    How does your Hong Kong company repatriate its profits to the mainland? Is the capital repatriation process compliant?<\/p>\n\n\n\n

    Three common paths; check them one by one:<\/strong><\/p>\n\n\n\n

    Reflow Method<\/th>compliance requirement<\/th>common problems<\/th><\/tr><\/thead>
    Dividends<\/strong><\/td>Board Resolution + Audit Report + Tax Payment Certificate<\/td>Many companies have never held a board meeting.<\/td><\/tr>
    trade in services<\/strong><\/td>Genuine Service Contracts + Deliverables + Reasonable Pricing<\/td>Many of them are fictitious services with no substance.<\/td><\/tr>
    Reverse Logistics for Procured Goods<\/strong><\/td>Genuine Trade + Customs Clearance + Contract + Invoice<\/td>The trade chain may be incomplete<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Each route comes with a corresponding set of compliance documentation. If your current method of repatriating funds would not stand up to scrutiny,It's not too late to change course now.<\/strong><\/p>\n\n\n\n

    Step 4: Confirm Your Personal Registration Under Document No. 37<\/strong><\/p>\n\n\n\n

    If your Hong Kong company is registered asIn an individual's name<\/strong>If the company is registered (rather than in the name of a domestic enterprise), the compliance requirement you face is not ODI filing, but ratherForeign Exchange Registration under Document No. 37.<\/strong><\/p>\n\n\n\n

    Quick Assessment:<\/strong><\/p>\n\n\n\n

      \n
    • The shareholder of a Hong Kong company is registered under your personal name \u2192 Document No. 37 is required<\/li>\n\n\n\n
    • The shareholder of the Hong Kong company is a mainland company registered in your name \u2192 ODI filing is required<\/li>\n\n\n\n
    • Neither situation has been filed \u2192 Evaluate a plan of action by July 1<\/li>\n<\/ul>\n\n\n\n

      If an individual holds shares but has not registered in accordance with Document No. 37, and the investment involves a \u201cround-trip\u201d structure (where a Hong Kong company holds a controlling stake in a mainland company), your compliance gap is twofold.<\/p>\n\n\n\n

      Step 5: Schedule a compliance review of your accounts<\/h2>\n\n\n\n

      This is probably the most important\u2014and most easily overlooked\u2014of the five movements.<\/p>\n\n\n\n

      What to Review:<\/strong><\/p>\n\n\n\n

        \n
      • How much has your Hong Kong company actually earned? (Not an estimate\u2014it\u2019s a precise calculation based on bank statements and platform data.)<\/li>\n\n\n\n
      • Is the cost structure clear? Is there documentation for each expense?<\/li>\n\n\n\n
      • If there are sister companies or affiliated companies, are there records and agreements regarding related-party transactions?<\/li>\n\n\n\n
      • Have there been instances of \u201cblurring the line between public and private use\u201d in the past? Can this still be remedied?<\/li>\n<\/ul>\n\n\n\n

        Only after you've sorted it all out will you realize:<\/strong> How far we still fall short of the requirements of Order No. 837, what can be done immediately, and what requires the involvement of professional organizations.<\/p>\n\n\n\n

        At this point, you might realize that there are some things you just can\u2019t handle on your own. That\u2019s okay\u2014it\u2019s not your area of expertise.<\/strong> You'll find our team's contact information at the end of this article. The consultants at Qicaiying are here to help you handle all of these matters.<\/p>\n\n\n\n

        5 Actions, Each With Its Own Consequences<\/h2>\n\n\n\n
        movements<\/th>The result of doing it<\/th>The Cost of Not Doing It<\/th><\/tr><\/thead>
        Verify ODI<\/td>I have a clear idea of what to do next<\/td>Suddenly discovering non-compliance after July 1 \u2192 Passive<\/td><\/tr>
        Organize business records<\/td>Be Prepared to Deal with Banks and the Tax Authority at Any Time<\/td>Cobbled together at the last minute during the inspection \u2192 Inconsistencies in the materials \u2192 The problem escalated<\/td><\/tr>
        Review of Fund Repatriation<\/td>Repatriation of Profits in Accordance with the Law<\/td>Funds Stuck Overseas \u2192 No Money, No Accounts<\/td><\/tr>
        Confirmation of Document No. 37<\/td>Individual Structure Compliance<\/td>Individuals are subject to regulation \u2192 No room for interpretation<\/td><\/tr>
        Review of Compliance Records<\/td>Identify Gaps + Implement Corrective Measures<\/td>Thought \u201cit was fine\u201d \u2192 But upon checking, it turned out to be full of problems<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

        Qicaiying: 5 Steps to Take Before July 1<\/h2>\n\n\n\n

        Qicaiying Group has specialized in cross-border financial and tax compliance for over 10 years, offering:<\/p>\n\n\n\n

          \n
        • \u2705\u00a0Full-Service ODI Filing Assistance + Reapplication Evaluation<\/strong>: If you can make up for it, do so; if not, plan an alternative solution.<\/li>\n\n\n\n
        • \u2705\u00a0Compilation of Hong Kong Company Operational Data + Establishment of Compliant Accounting Records<\/strong>: Helps you turn scattered transaction records into a complete, compliant file<\/li>\n\n\n\n
        • \u2705\u00a0Planning the Path for Capital Repatriation<\/strong>: Dividends, trade in services, or repatriation of procurement\u2014which route works for you? Let me help you design a plan.<\/li>\n\n\n\n
        • \u2705\u00a0Document No. 37 Registration Agency Services<\/strong>: One-Stop Service for Foreign Exchange Registration of Individual Overseas SPVs<\/li>\n<\/ul>\n\n\n\n

          With only two weeks left in the window, now is the best time to get started.<\/strong><\/p>\n\n\n\n

          \ud83d\udd0d Urgent Compliance Assessment Before July 1<\/h2>\n\n\n\n

          I'm not sure how many of these 5 exercises you've done\u2014and how many you still have left to do?
          Not sure whether to follow ODI or Document No. 37?
          Are you worried that the path of capital repatriation doesn't hold up?<\/p>\n\n\n\n

          Stop guessing. Let us help you conduct a professional compliance assessment.<\/strong><\/p>\n\n\n\n

          This assessment includes the following:<\/p>\n\n\n\n

            \n
          • \u2705 Assessment of Your Completion of the 5 Tasks (Scored Item by Item)<\/li>\n\n\n\n
          • \u2705 Where are the gaps, and how high are the risks?<\/li>\n\n\n\n
          • \u2705 What other exercises can I do within the next two weeks, and how should I schedule them?<\/li>\n\n\n\n
          • \u2705 For areas requiring professional involvement, we\u2019ll provide you with a clear timeline and budget range<\/li>\n<\/ul>\n\n\n\n
            \n

            Cell phone: 18676749275<\/strong> \uff5c WeChat: qcygscszk<\/strong><\/strong><\/p>\n<\/blockquote>\n\n\n\n

            \"\"<\/figure>\n\n\n\n


            \u26a0\ufe0f Only two weeks left until July 1<\/strong><\/p>\n\n\n\n

            About Enterprise Caiying Group<\/strong><\/h2>\n\n\n\n

            Established in 2015 and headquartered in Shenzhen, Qicaiying Group specializes in providing one-stop financial, tax, and corporate compliance services to cross-border e-commerce companies and businesses expanding overseas. Its services include Hong Kong\/ overseas company registration, bank account opening, cross-border financial and tax compliance, ODI filing, Circular No. 37 registration, Hong Kong compliance accounting, auditing, and tax filing, structural planning, VAT\/EPR registration, bookkeeping services, and corporate identity planning. The group has served over 500,000 enterprises to date.<\/p>","protected":false},"excerpt":{"rendered":"

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