{"id":10874,"date":"2026-06-04T15:14:36","date_gmt":"2026-06-04T07:14:36","guid":{"rendered":"https:\/\/www.qicaiying.cn\/?p=10874"},"modified":"2026-06-04T15:14:36","modified_gmt":"2026-06-04T07:14:36","slug":"%e6%94%b6%e5%88%b0%e7%a8%8e%e5%8a%a1%e5%b1%80%e7%9f%ad%e4%bf%a1%e6%88%96%e7%94%b5%e8%af%9d%e4%ba%86%ef%bc%9f%e8%b7%a8%e5%a2%83%e7%94%b5%e5%95%86%e8%a2%ab%e9%a3%8e%e6%8e%a7%e6%a0%87%e8%ae%b0%e5%90%8e","status":"publish","type":"post","link":"https:\/\/www.qicaiying.cn\/en\/archives\/10874","title":{"rendered":"Did You Receive a Text Message or Phone Call from the Tax Authority? Five Steps to Take If Your Cross-Border E-Commerce Business Is Flagged for Risk Control"},"content":{"rendered":"

May 31 marks the official deadline for the 2025 corporate income tax annual settlement.<\/p>\n\n\n\n

This was supposed to be a routine tax calendar event, but for cross-border e-commerce sellers, this year is different\u2014as soon as the annual tax settlement period ended, risk control lists began to be distributed nationwide in bulk. A large number of sellers with annual sales in the millions and tens of millions have already started receiving text messages and phone calls from the tax authorities.<\/p>\n\n\n\n

If you\u2019ve already received it, don\u2019t panic just yet. This article will walk you through every step you need to take after being flagged\u2014and the pitfalls you absolutely must avoid.<\/p>\n\n\n\n

Which stage are you in right now? First, figure that out.<\/strong><\/h2>\n\n\n\n

When the tax authority contacts you, it typically does so in three stages, with the severity increasing at each stage:<\/p>\n\n\n\n

Level 1: SMS notification. The message typically reads: \u201dThere are discrepancies in your company\u2019s reported data. Please verify and correct the report promptly.\u201d This serves as a notification, indicating that the system has detected data discrepancies but has not yet initiated mandatory procedures.<\/p>\n\n\n\n

Stage 2: Telephone Notification. The case officer or the Tax Administration Section will call you directly to ask you to explain the situation and provide documentation. At this stage, you have already been placed on the audit list.<\/p>\n\n\n\n

Level 3: Interview\/On-site Visit. The Tax Source Section or Risk Control Section will require you to bring all your business records to the tax office for a face-to-face explanation. At this point, it is no longer a matter of simply \u201dproviding an explanation.\u201d<\/p>\n\n\n\n

First, determine which level you're at. The strategies you should use vary significantly depending on the level.<\/p>\n\n\n\n

A Five-Step Response Plan: From Receiving the Notice to Resolving the Risk<\/strong><\/h2>\n\n\n\n

Step 1: Don't pretend you didn't see it<\/strong><\/h4>\n\n\n\n

This is the most serious mistake. Many bosses think, \u201dIf I don\u2019t respond, will it just blow over?\u201d<\/p>\n\n\n\n

This won\u2019t just go away. The platform data has already been forwarded to the tax authority\u2019s system. If you don\u2019t respond, the system will escalate the matter step by step\u2014from text messages to phone calls, from phone calls to in-person visits, and from the Tax Administration Division to the Audit Bureau. The Audit Bureau has authority equivalent to that of the public security authorities; it can directly open a case and launch an investigation without requiring your cooperation in providing information.<\/p>\n\n\n\n

There have already been real-life cases in Shenzhen: a seller with more than 10 stores and annual sales exceeding 100 million was placed on the list of \u201dabnormal, uncontactable entities\u201d simply because the legal representative failed to answer calls from the tax bureau, which disrupted the stores\u201d normal operations. Silence is not golden; silence pushes you from \u201dcooperating with the investigation\u201d to \u201cresisting the investigation.\u201d<\/p>\n\n\n\n

Step 2: Don't just blurt out whatever comes to mind<\/strong><\/h4>\n\n\n\n

This is a mistake even more dangerous than silence. A tax interview is not an ordinary business negotiation\u2014a casual remark you make could serve as the basis for subsequent tax assessments and fines.<\/p>\n\n\n\n

Some of the most common situations where people \u201dsay the wrong thing\u201d:<\/p>\n\n\n\n

\u2718 The tax authority asks, \u201dHow were your goods shipped out?\u201d You casually reply, \u201dThrough a logistics company\u201d\u2014since there is no customs declaration record, the transaction is automatically treated as a domestic sale, and you\u2019ll be required to pay back VAT at a rate of 13%.<\/p>\n\n\n\n

\u2718 When the tax authority asks, \u201dDo you have an invoice for this purchase?\u201d and you reply, \u201dThe factory doesn\u2019t issue invoices\u201d\u2014you won\u2019t be able to claim input tax credits, and the full amount will be subject to corporate income tax.<\/p>\n\n\n\n

\u2718 When the tax office asks, \u201dHave you reported all your business income?\u201d and you say, \u201dI didn\u2019t report some of it\u201d\u2014by voluntarily admitting to underreporting, you\u2019ll immediately trigger back taxes and penalties.<\/p>\n\n\n\n

You\u2019re not trying to hide anything; you just don\u2019t know how to answer in technical terms. But the tax authorities don\u2019t care about your intentions\u2014they only look at what you actually say.<\/p>\n\n\n\n

exist<\/strong>Step 3: Organize the data first<\/strong>, then back to<\/strong>agree (to do sth)<\/strong><\/h4>\n\n\n\n

Before you\u2019re officially called in for a meeting, there are at least a few things you need to do:<\/p>\n\n\n\n

\u2714\ufe0f Pull sales data from all platforms (Amazon, TikTok, independent websites, etc.) to get a clear picture of the situation<\/p>\n\n\n\n

\u2714\ufe0f Organize bank payment records and transaction histories for third-party collection accounts to trace the flow of funds<\/p>\n\n\n\n

\u2714\ufe0f Review customs declaration records\u2014identify which ones were properly declared and which were \u201cpurchased-on-behalf\u201d exports, and track them separately<\/p>\n\n\n\n

\u2714\ufe0f Organize purchase records and shipping documents, and do your best to gather all cost supporting documents<\/p>\n\n\n\n

Many people don\u2019t realize until they arrive at the meeting that they can\u2019t even provide basic data. When the tax inspector asks you what your sales were last year, you spend ages scrolling through your phone\u2014the tax authorities won\u2019t see this as mere lack of preparation; they\u2019ll assume you\u2019re trying to hide something.<\/p>\n\n\n\n

Step 4<\/strong>: Find a professional<\/strong>Someone will go with you<\/strong><\/h4>\n\n\n\n

A tax interview isn\u2019t something one person can handle alone. The outcome\u2014in terms of the amount of back taxes owed\u2014can differ by hundreds of thousands depending on whether a layperson or an expert handles the interview.<\/p>\n\n\n\n

The role of a professional tax specialist is not to help you \u201dpull strings,\u201d but rather to: explain your business model, accounting discrepancies, and cash flow using professional terminology recognized by the tax authorities; provide compliant responses when your tax officer raises questions; and help you secure the lowest possible back taxes and the most lenient corrective measures.<\/p>\n\n\n\n

Many business owners think they\u2019re articulate and well-connected, only to discover once they arrive that the issues raised by the supervisor don\u2019t match the answers they\u2019ve prepared at all.<\/p>\n\n\n\n

\n

Scan the QR code to add a Qicaiying consultant and get a one-on-one compliance assessment<\/p>\n\n\n\n

Cell phone: 18676749275<\/strong> \uff5c WeChat: qcygscszk<\/strong><\/strong><\/p>\n<\/blockquote>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Step 5: Take the initiative to make corrections and capitalize on the window of opportunity<\/strong><\/h4>\n\n\n\n

There is currently a very important policy window: for tax filing issues from previous years, taxpayers who proactively file amended returns may be treated leniently\u2014in some regions, they may even be allowed to pay back taxes at the preferential tax rate applicable to assessed taxation, rather than being required to pay the full amount under the audited taxation method.<\/p>\n\n\n\n

However, this window of opportunity is narrowing. Regulatory officials in many regions are already tightening the criteria: applications for assessment will only be accepted after outstanding issues have been resolved and the chain of evidence for business operations has been completed. Applications submitted without first resolving these issues will be rejected without exception.<\/p>\n\n\n\n

While a case has not yet been formally opened, take the initiative to correct errors, file missing reports, and cooperate fully\u2014if you complete these three steps, the issue can be resolved during the tax administration phase in the vast majority of cases, without the need to proceed to the audit and case filing stage.<\/p>\n\n\n\n

Compliance isn\u2019t a one-person job\u2014Qicaiying is with you every step of the way.<\/strong><\/h2>\n\n\n\n

The biggest fear in cross-border tax compliance isn\u2019t making mistakes\u2014it\u2019s giving up halfway through: having a plan but no one to implement it, encountering roadblocks with no one to resolve them, and facing inquiries from the tax authorities with no one to speak on your behalf.<\/p>\n\n\n\n

Qicaiying\u2019s cross-border tax and financial compliance support service follows a three-step process: On-site due diligence to assess your actual situation \u2192 Customizing a compliance framework tailored to your needs \u2192 Project-based, end-to-end support through every customs declaration and every tax refund. From import\/export qualifications to cash flow compliance, and from organizing the chain of evidence to liaising with tax authorities, a dedicated specialist will follow up on every step.<\/p>\n\n\n\n

It\u2019s not just about submitting a report and walking away\u2014it\u2019s about staying with you until compliance is truly implemented.<\/p>\n\n\n\n

Received a notice from the tax authority and don\u2019t know how to respond? Scan the QR code to add a Qicaiying consultant and get a free initial risk assessment to help you determine your current risk level and develop a response strategy.<\/strong><\/p>\n\n\n\n

\n

Scan the QR code to add a Qicaiying consultant and get a one-on-one compliance assessment<\/p>\n\n\n\n

Cell phone: 18676749275<\/strong> \uff5c WeChat: qcygscszk<\/strong><\/strong><\/p>\n<\/blockquote>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Under \u201dTax Diagnosis,\u201d Qicaiying Consultants will provide you withComparison and Analysis of Reported Data<\/strong>, identify risk areas, and propose corrective measures.<\/p>\n\n\n\n

About Enterprise Caiying Group<\/strong><\/h2>\n\n\n\n

Established in 2015 and headquartered in Shenzhen, Qicaiying Group specializes in providing one-stop financial, tax, and corporate compliance services to cross-border e-commerce companies and businesses expanding overseas. Its services include company registration in Hong Kong and overseas, bank account opening, cross-border financial and tax compliance, VAT\/EPR registration, bookkeeping services, and corporate identity planning. Having served over 10,000 companies to date, it is a trusted financial and tax compliance partner for cross-border sellers. Qicaiying Group provides business registration and related commercial and tax services for companies in the United States, Singapore, Japan, Thailand, Malaysia, Canada, Mexico, Brazil, UK companies, French companies, New Zealand companies, Vietnamese companies, Indonesian companies, Philippine companies, and Dubai companies, among others. We also provide corporate services for domestic company registrations in Hong Kong, Shenzhen, Guangzhou, Shanghai, Hangzhou, Beijing, and Hainan, including annual reviews and audits, bookkeeping and tax filing, Mandatory Provident Fund (MPF) contributions, information updates, bank account openings, ODI filings, BVI registrations, tax compliance, and cross-border e-commerce support and management services. Please feel free to contact me if you need assistance. \ud83d\udcf1 Mobile: 13045886252, \ud83d\udcac WeChat: qcy20251218<\/p>\n\n\n\n

\"\"<\/figure>","protected":false},"excerpt":{"rendered":"

May 31 marks the official deadline for the 2025 corporate income tax annual settlement.<\/p>\n

This was supposed to be a routine tax calendar event, but for cross-border e-commerce sellers, this year is different\u2014as soon as the annual tax settlement period ended, risk control lists began to be distributed nationwide in bulk. A large number of sellers with annual sales in the millions and tens of millions have already started receiving text messages and phone calls from the tax authorities.<\/p>\n

If you\u2019ve already received it, don\u2019t panic just yet. This article will walk you through every step you need to take after being flagged\u2014and the pitfalls you absolutely must avoid.<\/p>","protected":false},"author":10,"featured_media":10875,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_focuskw":"\u8de8\u5883\u7535\u5546\u88ab\u98ce\u63a7\u6807\u8bb0\u540e\u7684\u4e94\u6b65\u5e94\u5bf9\u6cd5","_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","footnotes":""},"categories":[17,18,13,64],"tags":[445,238],"class_list":["post-10874","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-allguide","category-recomguide","category-guide","category-gf-tax-compliance","tag-445","tag-238"],"yoast_head":"\n\u6536\u5230\u7a0e\u52a1\u5c40\u77ed\u4fe1\u6216\u7535\u8bdd\u4e86\uff1f\u8de8\u5883\u7535\u5546\u88ab\u98ce\u63a7\u6807\u8bb0\u540e\u7684\u4e94\u6b65\u5e94\u5bf9\u6cd5 - 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