{"id":10574,"date":"2026-05-25T18:00:47","date_gmt":"2026-05-25T10:00:47","guid":{"rendered":"https:\/\/www.qicaiying.cn\/?p=10574"},"modified":"2026-05-25T18:00:47","modified_gmt":"2026-05-25T10:00:47","slug":"%e5%a4%9a%e5%9c%b0%e7%a8%8e%e5%b1%80%e9%99%86%e7%bb%ad%e5%bc%80%e5%b1%95%e8%b7%a8%e5%a2%83%e7%94%b5%e5%95%86%e5%ba%a7%e8%b0%88%e4%bc%9a%ef%bc%8c%e4%b8%80%e6%96%87%e8%a7%a3%e7%ad%94%e8%b7%a8%e5%a2%83","status":"publish","type":"post","link":"https:\/\/www.qicaiying.cn\/en\/archives\/10574","title":{"rendered":"Local tax authorities across the country are holding a series of seminars on cross-border e-commerce; this article addresses the tax issues of greatest concern to cross-border sellers."},"content":{"rendered":"<p>Recently, tax authorities in many regions have been holding symposiums, policy briefings, and risk guidance sessions for cross-border e-commerce companies, focusing on practical issues such as corporate income tax, value-added tax, export agency services, deductions for fees paid to overseas platforms, and entities responsible for export customs clearance.<\/p>\n\n\n\n<p>Judging by recent signals, tax compliance in cross-border e-commerce is gradually shifting from a focus on \u201cwhether a tax return has been filed\u201d to \u201cwhether the business entity is clearly defined, whether data is traceable, whether costs can be accounted for, and whether supporting documentation is available.\u201d<\/p>\n\n\n\n<p>For cross-border sellers, the annual tax settlement is not just an annual filing; it is also a crucial opportunity to systematically review their business models, entity relationships, revenue and costs, export data, and tax risks.<\/p>\n\n\n\n<p>Qicaiying has compiled a list of the issues that sellers are most concerned about recently\u2014and that are most likely to lead to problems\u2014and explains them all clearly in one go.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0Corporate Income Tax: First, Let\u2019s Clarify Who the Taxpayer Is.<\/strong><\/h4>\n\n\n\n<p>The business structures of many cross-border sellers are quite complex. A single owner may operate several stores; the store entity, the payment recipient, and the customs declaration entity may not be the same; payments may be received through a Hong Kong company, while procurement, shipping, and operations are handled by a mainland entity; or customs declarations may be filed through an export agency.<\/p>\n\n\n\n<p>At this point, the most critical issue regarding corporate income tax is not \u201chow much to pay,\u201d but rather to first determine: Who exactly is required to pay it?<\/p>\n\n\n\n<p>If the store operator is a business entity, in principle, you should determine whether it needs to file a separate corporate income tax return as a taxpayer. If a single operating entity handles centralized procurement, advertising, and management for multiple stores, you must further assess whether costs and expenses can be aggregated and allocated to each store.<\/p>\n\n\n\n<p>Sellers should focus on the following key points:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Who is the owner of the store?;<\/li>\n\n\n\n<li>Who is the operating entity?;<\/li>\n\n\n\n<li>Who is the payee?;<\/li>\n\n\n\n<li>Who is responsible for customs clearance?;<\/li>\n\n\n\n<li>Who bears the cost?;<\/li>\n\n\n\n<li>Do the revenues and expenses match up?<\/li>\n<\/ul>\n\n\n\n<p>Many risks arise not because sellers haven\u2019t conducted business, but because, even though they have, there are discrepancies between their books, invoices, customs declarations, and platform data.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0Operating costs for multiple stores cannot be \u201carbitrarily allocated\u201d<\/strong><\/h4>\n\n\n\n<p>Operating multiple stores, across multiple platforms, and under multiple business entities is a common strategy for cross-border sellers. However, this is also where tax issues are most likely to arise: revenue is generated through different stores, but all expenses are paid by a single company.<\/p>\n\n\n\n<p>For example, advertising costs, shipping costs, labor costs, procurement costs, and platform service fees are all borne by the operating entity, but the revenue is distributed among multiple store entities.<\/p>\n\n\n\n<p>If each store entity can independently account for its revenue and costs, it may file its tax return based on an audited assessment. If a store entity cannot accurately account for its costs, but the operating entity can centrally aggregate costs and expenses, these must be allocated to each store entity using a reasonable method\u2014such as the revenue-sharing method.<\/p>\n\n\n\n<p>Please note that the key point here is: cost allocation must be based on valid grounds. It cannot simply be done however the boss decides, nor can the finance department just throw together a spreadsheet at the end of the year and call it a day.<\/p>\n\n\n\n<p>Companies must at least ensure that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Store revenue data;<\/li>\n\n\n\n<li>Platform Backend Reports;<\/li>\n\n\n\n<li>Breakdown of Expenses;<\/li>\n\n\n\n<li>Payment History;<\/li>\n\n\n\n<li>Allocation Calculation Table;<\/li>\n\n\n\n<li>Contract and Business Description<\/li>\n<\/ul>\n\n\n\n<p>During the annual tax settlement period, sellers should pay special attention to the following:<strong>Are there any issues regarding incomplete revenue recognition, commingling of costs and expenses, or the allocation of expenses without a valid basis?<\/strong><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is there still a way to correct the disorganized cost records and missing documentation from previous years?<\/strong><\/h4>\n\n\n\n<p>For many sellers, the biggest headache isn\u2019t their current business, but old accounts from previous years. In the past, they were solely focused on boosting sales volume, expanding their store presence, and running ads. Now, looking back, they find that platform fee breakdowns are incomplete, costs cannot be properly allocated to specific stores, customs declaration amounts do not match platform sales figures, cash flows between Hong Kong companies and mainland entities are unclear, and the collection and disbursement of funds among multiple entities cannot be properly accounted for.<\/p>\n\n\n\n<p>These are typical issues related to legacy transactions. As mentioned in some recent discussion sessions and guidance, for legacy transactions that occurred in 2025 or earlier but for which costs and expenses cannot be accurately accounted for, entities may refer to relevant tax administration regulations and focus on the criteria for ex post assessment and handling.<\/p>\n\n\n\n<p>There are two key dates that sellers should pay close attention to:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Transaction Date<\/td><td>Reference Criteria for the Taxable Income Rate<\/td><\/tr><tr><td>By September 2025<\/td><td>2%<\/td><\/tr><tr><td>October\u2013December 2025<\/td><td>4%<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>However, it is important to note that this does not mean all historical transactions can be directly processed under the 2% or 4% methods. Whether and how these methods can be applied depends on the company\u2019s specific circumstances, business model, revenue data, cost accounting capabilities, and the specific guidance provided by the competent tax authority.<\/p>\n\n\n\n<p>For sellers, the most important thing right now is not to wait, but to complete their historical records as soon as possible: platform revenue, customs declaration data, payment transaction records, procurement records, expense lists, as well as contracts and settlement documents between Hong Kong companies and mainland entities. For items that can be accurately accounted for, do so as precisely as possible; for those that cannot be accurately accounted for, still prepare the relevant information regarding revenue, funds, goods, and supporting documentation.<\/p>\n\n\n\n<p><strong>Export Agency<\/strong><\/p>\n\n\n\n<p><strong>It all comes down to two words: traceability<\/strong><\/p>\n\n\n\n<p>Many cross-border sellers use export agents. However, export agencies now need to pay special attention to one issue: Can they clearly identify who the actual principal is?<\/p>\n\n\n\n<p>If an export agency accurately reports the information of the actual principal exporter and the export amount, and can provide supporting documentation\u2014such as proof that the upstream manufacturing and sales entities have filed their tax returns and paid their taxes\u2014the tax liability will be relatively clear.<\/p>\n\n\n\n<p>However, if the goods cannot be traced\u2014that is, if it is unclear who owns them, who commissioned their export, which export transaction they correspond to, or whether taxes were paid by upstream parties\u2014the risk will increase significantly.<\/p>\n\n\n\n<p>Simply put: When acting as an export agent, you cannot rely on just a customs declaration form. You must also retain the export agency agreement, information on the actual owner of the goods, documentation on the flow of goods and funds, proof of upstream procurement and tax payments, and records showing the correspondence between export amounts. The more complete the documentation, the more room there is for explanation later; the more disorganized the documentation, the greater the risk of being put on the defensive.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0Can expenses incurred on overseas platforms not be deducted if there are no domestic invoices?<\/strong><\/h4>\n\n\n\n<p>This is one of the issues that cross-border sellers care about most. Amazon, TikTok, Shopee, independent websites, overseas warehouses, advertising platforms\u2026<\/p>\n\n\n\n<p><strong>Key Points<\/strong><\/p>\n\n\n\n<p>Cross-border sellers incur various overseas expenses on a daily basis: platform commissions, advertising fees, traffic acquisition costs, warehousing fees, shipping fees, service fees, platform deductions, and refund and compensation payments.<\/p>\n\n\n\n<p><strong>For many of these expenses, it\u2019s not possible to obtain a domestic VAT invoice. Does that mean they can\u2019t be deducted for tax purposes?<\/strong><\/p>\n\n\n\n<p><strong>It's not.<\/strong><\/p>\n\n\n\n<p>Invoice systems vary across different countries and regions overseas, so it is not appropriate to simply apply the logic used for domestic invoices to all overseas expenses. Generally speaking, invoices, receipts, and other payment documents obtained by a company from overseas can be used as supporting documentation for tax-deductible expenses.<\/p>\n\n\n\n<p>If you are unable to obtain an invoice or receipt but can download an expense statement from the platform\u2019s backend\u2014and the statement includes information such as the transaction date, the parties involved, the services provided, and the amount\u2014it can also serve as valid documentation for tax deductions.<\/p>\n\n\n\n<p>Sellers shouldn\u2019t worry about whether they have a domestic invoice; instead, they should ensure they maintain a complete chain of evidence:<\/p>\n\n\n\n<p><strong>List of platform fees, invoices or receipts, platform settlement statements, advertising backend data, payment transaction records, contracts or platform rules, and the correspondence between expenses and revenue.<\/strong><\/p>\n\n\n\n<p>However, it\u2019s important to note that just because you have receipts doesn\u2019t mean you can deduct any expense at will. Expenses must be genuine, reasonable, and related to your income, and they must meet the basic requirements for pre-tax deductions.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0value-added tax (VAT)<\/strong>(math.) genus<strong>Customs clearance documents are key to export operations<\/strong><\/h4>\n\n\n\n<p>Many sellers encounter a problem: the platform\u2019s actual sales figures and the customs declaration amounts don\u2019t match. Which figure should be used to calculate VAT?<\/p>\n\n\n\n<p>Based on the content of recent consultation sessions, the application of VAT policies for exported goods typically focuses on customs declaration documents for the exported goods, particularly the export customs declaration form.<\/p>\n\n\n\n<p>In other words, customs declarations serve as a crucial basis for tax authorities when determining the relationship between exporters, shippers, and commissioned exporters, as well as when deciding whether to apply export tax rebates, tax exemptions, or taxation policies.<\/p>\n\n\n\n<p>In the case of consignment exports, it is also necessary to determine whether the relevant procedures for agency exports have been completed. If these procedures have not been completed, the party liable for tax may subsequently be determined based on information such as the shipper listed on the customs declaration.<\/p>\n\n\n\n<p>Therefore, sellers should pay special attention to the following:<strong>Who is the exporting company listed on the customs declaration form? Who is the shipper? Has an export agency certificate been obtained? Are the entity selling on the platform and the entity filing the customs declaration the same? If they are not the same, can the contract and business description provide a clear explanation?<\/strong><\/p>\n\n\n\n<p>There may be discrepancies between the platform\u2019s sales figures and the customs declaration amounts, provided that the discrepancies can be explained and supported by documentation.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0Paying Service Fees to Overseas Platforms<\/strong>(math.) genus<strong>Should VAT be withheld and remitted on behalf of the taxpayer?<\/strong><\/h4>\n\n\n\n<p>There is no one-size-fits-all answer to this question. The key factor in determining this is not whether \u201cthe recipient is an overseas platform,\u201d but rather where the service is actually provided, where the service recipient is located, and whether the service constitutes a taxable service within China.<\/p>\n\n\n\n<p>For example, when overseas platforms provide warehousing, distribution, and fulfillment services in the United States and Europe, and these services are provided entirely overseas, they generally do not constitute domestic sales services.<\/p>\n\n\n\n<p>However, if an overseas platform provides services such as ad placement and targeted marketing to domestic customers, and those services are directed at the domestic market, they may constitute taxable services within China, in which case the domestic purchaser must withhold and remit VAT in accordance with regulations.<\/p>\n\n\n\n<p>Sellers can use the following three questions to make a judgment:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Where does the service take place?<\/li>\n\n\n\n<li>Where is the target audience?<\/li>\n\n\n\n<li>Are the services intended for the domestic market?<\/li>\n<\/ol>\n\n\n\n<p>Don\u2019t simply assume that \u201cif money is paid overseas, there are no tax implications,\u201d nor should you assume that \u201call overseas expenses are subject to withholding and remittance.\u201d The specifics depend on the contract, the nature of the services, and the actual business context.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>\u00a0Tax Filing Season<\/strong>(math.) genus<strong>What Should Cross-Border Sellers Be Checking Now?<\/strong><\/h4>\n\n\n\n<p>During this period, rather than worrying, sellers should focus on self-assessment. Here are seven key areas to examine:<\/p>\n\n\n\n<p>1,<strong>Is the subject-predicate relationship clear?:<\/strong>Is the relationship between the store entity, the operating entity, the customs declaration entity, the payment recipient, the Hong Kong company, and the mainland entity clearly defined?<\/p>\n\n\n\n<p>2,<strong>Is the income information complete?:<\/strong>Are the platform's sales revenue, amounts collected, and customs declaration amounts consistent with one another, and can any discrepancies be explained?<\/p>\n\n\n\n<p>3,<strong>Are the costs and expenses reasonable?<\/strong>: In a multi-store, multi-entity operation, are costs commingled, and is there a basis for allocating them?<\/p>\n\n\n\n<p>4,<strong>Are all receipts for overseas expenses complete?:<\/strong>Are invoices, receipts, platform fee statements, settlement statements, and payment records kept in their entirety?<\/p>\n\n\n\n<p>5,<strong>Can the origin of goods be traced in agency exports?<\/strong>Are the actual principal, export value, cargo flow, cash flow, and upstream tax payment certificates all complete?<\/p>\n\n\n\n<p>6,<strong>Are the VAT export documents complete?<\/strong>Do the customs declaration, shipper, export agency certificate, and export tax refund and exemption documents match the transaction details?<\/p>\n\n\n\n<p>7,<strong>Are the cash flows between Hong Kong companies and mainland entities in compliance with regulations?:<\/strong>Are the channels for service fees, trade in goods, dividends, loans, and collection and payment on behalf of others clearly defined, and are they supported by contracts and tax treatments?<\/p>\n\n\n\n<p><strong>How can Qi Cai Ying help cross-border sellers?<\/strong><\/p>\n\n\n\n<p>Many sellers aren\u2019t unaware of the need to comply with regulations; rather, they don\u2019t know: Which model is right for them? Where exactly do the risks lie? How should they file their declarations? How can they make up for missing documentation from the past? And how can funds flow compliantly between Hong Kong companies and mainland entities?<\/p>\n\n\n\n<p>Qicaiying does not offer \u201cone-size-fits-all\u201d solutions. Instead, we follow a process of on-site due diligence \u2192 customized solutions \u2192 implementation support to help cross-border sellers successfully navigate the compliance path for their Hong Kong companies and mainland entities.<\/p>\n\n\n\n<p><strong>1<\/strong>,<strong>On-Site Due Diligence: Get to the Bottom of the Issue First<\/strong><\/p>\n\n\n\n<p><img decoding=\"async\" width=\"604.7333333333333\" height=\"264.290813648294\" src=\"https:\/\/wdcdn.qpic.cn\/MTMxMDI3MDMwMDE1MTUwNzA_673529_KDdwGf9eV7xXyYwf_1779702835?w=1080&amp;h=472\"><\/p>\n\n\n\n<p>Cross-border compliance isn\u2019t just about the books\u2014it\u2019s about the actual business operations. Qicaiying will help companies sort through:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Whether suppliers and factories can cooperate in issuing invoices;<\/li>\n\n\n\n<li>Are customs clearance, logistics, and platform payments aligned?;<\/li>\n\n\n\n<li>Are the cash flows between Hong Kong companies and mainland entities transparent?;<\/li>\n\n\n\n<li>Are there any risks associated with the current tax, foreign exchange, and account matters?;<\/li>\n\n\n\n<li>Is the service fee model, the goods trade model, or the export tax rebate scheme more suitable for the company?<\/li>\n<\/ul>\n\n\n\n<p>First, get to the bottom of the problem so that the solution doesn't go off track later.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2,<strong>Custom Solutions: No Templates Used<\/strong><\/h4>\n\n\n\n<p>Each seller has different platforms, product categories, supply chains, organizational structures, and funding channels. Qicaiying will assess each company\u2019s specific circumstances and assist with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>An Overview of the Structure of Hong Kong Companies and Mainland Entities;<\/li>\n\n\n\n<li>Alignment of cash flow, goods flow, and document flow;<\/li>\n\n\n\n<li>Design of service fee or goods trade models;<\/li>\n\n\n\n<li>Planning for Export Tax Rebates;<\/li>\n\n\n\n<li>Recommendations for Related-Party Reporting and Preparation of Contemporary Documentation.<\/li>\n<\/ul>\n\n\n\n<p>A truly feasible solution is not just a tax plan; it must also take into account foreign exchange, bills of exchange, accounts, customs clearance, and operational costs.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>3<\/strong>,<strong>On-the-Ground Support: Ensuring Plans Are Fully Implemented<\/strong><\/h4>\n\n\n\n<p><img decoding=\"async\" width=\"604.7333333333333\" height=\"271.5700787401575\" src=\"https:\/\/wdcdn.qpic.cn\/MTMxMDI3MDMwMDE1MTUwNzA_606176_kOLL3Fzwnex2Zo1H_1779702835?w=1080&amp;h=485\"><\/p>\n\n\n\n<p>Cross-border compliance isn\u2019t something that ends with the drafting of a plan; the key is ensuring long-term sustainability. Qicaiying can assist companies in:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Processing import and export licenses and tax refund and exemption filings;<\/li>\n\n\n\n<li>Hong Kong company registration, bank account opening, bookkeeping, auditing, and tax filing;<\/li>\n\n\n\n<li>Organizing the Chain of Evidence for Cross-Border Transactions;<\/li>\n\n\n\n<li>Cash flow standards;<\/li>\n\n\n\n<li>Assistance with annual tax settlement and filing, as well as related-party reporting;<\/li>\n\n\n\n<li>Ongoing monthly maintenance, quarterly risk alerts, and policy updates.<\/li>\n<\/ul>\n\n\n\n<p>What Qi Cai Ying does for sellers goes beyond simply \u201cfiling a single tax return\u201d; it transforms cross-border operations\u2014from business entities, funds, and invoices to tax filing\u2014into a sustainable, compliant closed-loop system.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>put at the end<\/strong><\/h4>\n\n\n\n<p>Cross-border e-commerce is no longer in the stage where businesses simply \u201csell the goods first and worry about the rest later.\u201d Tax authorities are now focusing not only on whether you have filed your tax returns, but also on whether: the business entity can be clearly identified; revenue figures add up; costs can be accurately calculated; expenses are supported by documentation; cash flows can be traced; and the export chain is traceable.<\/p>\n\n\n\n<p>For cross-border sellers, the annual tax settlement is not just a matter of filling out forms\u2014it\u2019s a comprehensive checkup. By getting your structure in order, gathering all necessary documents, and ensuring everything runs smoothly now, you\u2019ll be able to focus on growth with true peace of mind later on.<\/p>\n\n\n\n<p><strong>Cross-border compliance isn\u2019t about paying more taxes; it\u2019s about helping businesses operate more stably and thrive in the long run.<\/strong><\/p>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Recently, tax authorities in many regions have been holding symposiums, policy briefings, and risk guidance sessions for cross-border e-commerce companies, focusing on practical issues such as corporate income tax, value-added tax, export agency services, deductions for fees paid to overseas platforms, and entities responsible for export customs clearance.<\/p>","protected":false},"author":10,"featured_media":10575,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_focuskw":"\u8de8\u5883\u7535\u5546\u8d22\u7a0e\u5408\u89c4\uff0c\u8de8\u5883\u7535\u5546\u5356\u5bb6\uff0c\u8d22\u7a0e\u5408\u89c4\uff0c\u7535\u5546\u7a0e\uff0c\u6838\u5b9a\u5f81\u6536","_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","footnotes":""},"categories":[17,18,64],"tags":[1099,535,445,238],"class_list":["post-10574","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-allguide","category-recomguide","category-gf-tax-compliance","tag-1099","tag-535","tag-445","tag-238"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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