Recently contacted three Beijing foreign trade enterprises, are doing clothing and machinery exports, the annual export value of 5 million -20 million. One of them was stuck for 3 months because of the inconsistency between the name of the customs declaration and the VAT invoice, and another one was refunded 120,000 dollars less because of the overdue collection of foreign exchange - problems that could have been avoided. These problems can be avoided, so that the Beijing foreign trade enterprises lose tens of millions of dollars every year for nothing. Export tax rebates for foreign trade enterprises, equivalent to the "second profit", but the Beijing Tax Bureau 2025 data show that35%'s tax refund application will be called back due to information problems. Today, we will dismantle the 5 most common problems encountered by foreign trade enterprises, with solutions.
A garment exporter in Beijing has the trade name of "ladies' cotton dress" on the customs declaration form, but the VAT invoice issued by the supplier is written as "ladies' clothing". When the tax bureau system compared the invoices, it found that the product names were inconsistent, and the application was returned directly.
Customs declaration is filled out by the freight forwarder, invoice is issued by the factory, both sides of the commodity description habits are different; enterprises in order to save trouble, directly with the general invoice provided by the supplier, did not check the details of the customs declaration.
verify beforehand: Let the freight forwarder provide the pre-recorded list before customs clearance, and the finance check the name, specification and material against the "Customs Import and Export Commodity Standardized Declaration Catalogue";remedy a situation after the event: If there is already an inconsistency, you need to contact the customs broker to amend the customs declaration (before the goods are released), or have the supplier void the original invoice and reissue it (within the month in which the invoice was issued) 📌Beijing company registration, financial and tax compliance, difficult cancellation, qualification licenses and other issues.Welcome to sweep the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), the arrangement of the manager to answer questions, provide professional advice and full one-on-one service!
A machinery exporter in Beijing exported a batch of equipment in October 2024, and the contract agreed to collect the foreign exchange within 90 days, but due to the customer's bankruptcy, the payment was delayed to 120 days before receiving the goods. The tax bureau refused to refund the tax on the ground of "overdue collection of foreign exchange".
Mistakenly thought that "it is OK to collect foreign exchange within 180 days after export", but Beijing requires 90 days to collect foreign exchange for "Class I enterprises" and 60 days for "Class II enterprises"; did not do the collection tracking, and the customer missed the extension application time. The customer did not follow up the collection of foreign exchange, and the customer only realized it after the overdue date, and missed the time of extension application.
category management: First, check the category of your company's foreign exchange collection (available in the e-tax office), a category of companies need to collect foreign exchange within 90 days of exporting;Extension Request: If the expiration date is exceeded due to the customer, it is necessary to submit the "Declaration of Inability to Collect Foreign Exchange for Exported Goods" and supporting documents (such as the customer's bankruptcy certificate and reminder letter) within 30 days after the expiration date;insurance underwriting: Taking out export credit insurance transfers the risk of collection to the insurance company. 📌Beijing company registration, financial and tax compliance, difficult cancellation, qualification licenses and other issues.Welcome to sweep the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), the arrangement of the manager to answer questions, provide professional advice and full one-on-one service!
A furniture export enterprise in Beijing was required to provide a "copy of the bill of lading" for tax refund, but the finance only saved the electronic version without printing, and did not keep the signature page of the shipping company, and eventually could not refund the tax.
Not clear about the list of documents for the record (11 items in total), thinking that "it is fine if there is a customs declaration"; the documents are stored in a chaotic manner, so that the originals or stamped copies cannot be found when needed.
mandatory deposit:: Customs declaration (tax refund unit), VAT invoice (credit unit), export invoice, bill of lading (sea freight) / waybill (air freight), purchase contract;Archiving requirements: Paper documents need to be stamped with the official seal of the enterprise, and electronic documents need to preserve the original document (including time stamp) for at least 5 years;Tool Aid: Upload scanned documents using the "Single Window" module "Document Filing", the system will automatically check the completeness. 📌Beijing company registration, financial and tax compliance, difficult cancellation, qualification licenses and other issues.Welcome to sweep the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), the arrangement of the manager to answer questions, provide professional advice and full one-on-one service!
A trading company in Beijing, which imported chips from South Korea and then resold them to a German customer, was recognized by the tax bureau as "false trade" and denied a tax rebate because it could not prove its "intermediary status".
Offshore resale requirements "goods do not pass through our customs border", but the enterprise actually pulled the goods to the Beijing bonded warehouse temporary storage; did not retain the "both ends of the purchase and sale contract" "foreign exchange receipts and payments vouchers" and so on. Key evidence.
Operational realism: Ensure that goods are shipped directly from the first supplier to the final purchaser without passing through domestic warehousing (unless it is a day trip to a bonded area);Complete chain of evidence: Retain upstream and downstream contracts, payment water bills, logistics bills of lading (showing "direct transportation"), the three information should be consistent;file: Make "Offshore resale business filing" in the e-Tax office, describing the business model and the flow of goods. 📌Beijing company registration, financial and tax compliance, difficult cancellation, qualification licenses and other issues.Welcome to sweep the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), the arrangement of the manager to answer questions, provide professional advice and full one-on-one service!
An electronic enterprise in Beijing does processing and re-exporting, and when the manual is written off in 2024, it forgets to declare "domestic sales of edge materials", resulting in an extra tax refund of 180,000 yuan, which is required to be paid and fined.
The import processing manual is valid for one year, and the enterprise remembers to write it off only after the expiration date; the edge materials and defective products are not declared separately for domestic sales, and they are mixed in the normal sales.
Handbook management: Preparation of write-off information (including details of imported materials, details of exported finished products, and consumption quotas) 2 months prior to the expiration of the manual;trimming: Edge materials for domestic sales should be declared according to "original value of materials + tariffs", and separate invoices should be issued to avoid confusion with normal products;system operation: Enter the data through the "Export Tax Refund Declaration System" in the "Incoming Material Processing Write-off" module to automatically generate the write-off form. 📌Beijing company registration, financial and tax compliance, difficult cancellation, qualification licenses and other issues.Welcome to sweep the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), the arrangement of the manager to answer questions, provide professional advice and full one-on-one service!
Beijing, as a major foreign trade town in the north, has more than 12,000 export enterprises, but less than 40% of them can really get the tax rebate "quickly and completely", the root cause of these problems is mostly unfamiliarity with the details of the policy + loose process management. We have served 56 foreign trade enterprises in Beijing, helping them to compress the average tax refund cycle from 45 days to 20 days, and make up for the loss of tax refunds of more than 3 million dollars. If you are worried about "tax refund being stuck" and "incomplete information", we suggest you do a round of tax refund risk diagnosis first. Welcome to scan the code to add our online customer service (micro letter: jxhqcy890 / cell phone: 16625410105), arrange for the manager to answer questions, provide professional advice and full one-on-one service, or [scan the following two-dimensional code], send the "tax rebate problem", you can get a free "Beijing foreign trade enterprise export tax rebate information List" + "Common Reasons for Refund Comparison Table". Our consultants will help you sort out the historical declaration problems and formulate the program of "making up information + risk prevention", so that the refunded money will be not less than one cent!
